Welle Documentation

Introduction

User & Administrator Modes

Roles

There are 5 types of roles a user can be assigned to in Welle:

Normal User

A staff in the organization

Key User

A staff designated to perform administrative duties in the department. e.g. raise access request on behalf of normal users

HR

A HR staff handling typical HR operations. e.g. add and edit users

Manager

A manager who performs access request approval and access review duties of staffs who report to her/him

Administrator

A staff designated to handle the administrative duties in IC Governor

The following role combinations are possible:

Combination

Role(s)

User Mode

Administrator Mode

1

Normal User

2

Key User

3

HR

4

Manager

5

Normal User

Administrator

6

Manager

Administrator

Attention

Other role combination is not allowed.

User Mode

There are 6 pages available for users who are in User Mode:

  1. Home

  2. User Management

  3. Request Access

  4. Request Approval

  5. Request Tracking

  6. Access Review [1]

    • No create function

    • Show the campaigns that only require user’s decision

../_images/introduction-nav-0.png

Page / Role

Normal User

Key User

HR

Manager

Home

Y

Y

Y

Y

User Management

N

Y

Y

N

Request Access

Y

Y

Y

Y

Request Approval

N

N

N

Y

Request Tracking

Y

Y

Y

Y

Access Review [1]

N

N

N

Y

User Management

Page / Role

Normal User

Key User

HR

Manager

Users

–

Y

Y

–

  • Add User

–

N

Y

–

  • Edit User

–

N

Y

–

  • Request On Behalf

–

Y

Y

–

Bulk Loading

–

N

Y

–

Request Tracking

Function / Role

Normal User

Key User

HR

Manager

Cancel Request

Y [2]

Y [2]

Y [2]

N

  • Own requests only [2]

Access Review [1]

Function / Role

Normal User

Key User

HR

Manager

Approve Task

–

–

–

Y

Reject Task

–

–

–

Y

Reassign Task

–

–

–

Y

Administrator Mode

In Administrator Mode, there 8 pages available:

  1. Home (admin)

  2. User Management

  3. Request Tracking

  4. Manual Linking

  5. Access Review [3]

    • With create function

    • Show all campaigns

  6. Reports

  7. Settings

  8. Localization

../_images/introduction-nav-1.png

Page / Role

Administrator

Home

Y

User Management

Y

Request Tracking

Y

Manual Linking

Y

Access Review [3]

Y

Reports

Y

Settings

Y

Localization

Y

User Management

Page / Role

Administrator

Users

Y

  • Add User

Y

  • Edit User

Y

  • Request On Behalf

N

Bulk Loading

Y

Request Tracking

Function / Role

Administrator

Cancel Request

Y [4]

  • All requests [4]

Access Review [3]

Function / Role

Administrator

Create Campaign

Y

Start Campaign

Y

Stop Campaign

Y [5]

Delete Campaign

Y [6]

Approve Task

N

Reject Task

N

Reassign Task

Y

  • Only when campaign status is In-Progress [5]

  • Only when campaign status is Stopped or Completed [6]

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